Meetings No 25
Intro
The Art of Pivoting
Atti Soenarso: Change is the only constant in life.
Cover Story
Doing Business Worldwide Is in Our DNA
Eric Bakermans on the role of the Netherlands Board of Tourism & Conventions.
Radar
New Tool Kickstarts Global Business after Covid-19
The first interactive mapping tool to help viewers see which Covid-19 restrictions apply to specific countries.
Psychological Meetings
Egoism, Fanaticism and Populism
A place of refuge from the miseries of life.
Radar
Virtually Real?
Geoff Donaghy on the future of virtual meetings.
Strategic Development
Sustainability – A Brand for the Thai Business Events
Thailand is a serious player in sustainability.
Intermission
Thinking Is Difficult
Ever-current Jungian words of wisdom.
Collective Action
Create Solutions That Mean We Emerge with a ­Collective Desire to Succeed
The Hague Convention Bureau, part of The Hague & Partners, won 92 international congresses in 2019.
Radar
Brisbane Capitalises on the Rapidly-Growing Digital Economy
At the heart of Brisbane’s innovation is its human capital.
Radar
Leeds Digital Festival Moved Online Amidst Covid-19 Outbreak
It is encouraging to see how a local, home-grown event can adapt and change practices.
Sharma
The 5 Devils of Fear and How to Dissolve Them
We are not born into limitation. We are taught to doubt, educated to make excuses and trained to fear.
Radar
Historical Virtual Meeting for Alzheimer and Parkinson 2020
Entirely virtual event with over 1,140 participants from 56 countries.
Transformation
The Economic and Social Footprint of Coronavirus
A look at possible business effects of the outbreak.
Kellerman
10,000 Pages Later
Roger Kellerman ponders past, present and future.
classifieds
news
joining forces
Meet in Reykjavík
is now under the umbrella of Promote Iceland.
New knowledge
Brain research
shows added value live events.
Covid-19
BTM World 2020
transitions to virtual.
post-pandemic momentum
Dubai Tourism forms Business Events Stakeholders committee,
host first meeting as industry resumes activity.
hotel news
Scandic expects
occupancy of 30-35 percent for September.
Covid developer
Scandic Hotels
launches the largest network of coworking spaces in the Nordic countries.
planned for 16-17 Sep
Update on GIAF
- New dates set for 5-6 November 2020.
sustainability
Sands Expo and Convention Centre
is now a carbon neutral venue.
positive impact
The Hague webinar
celebrates partnerships and first anniversary of Ottawa MOU.
expanding network
ICCA Partners up
with Geneva International Associations Forum (GIAF).
Links
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The Economic and Social Footprint of Coronavirus

Will new ways of organisational thinking and working take hold or be abandoned as soon as the coronavirus lockdowns are lifted?

The Covid-19 pandemic crisis has been with us for just a few months, and we are just weeks or days into different degrees of lockdown globally. However, we are already beginning to develop insights on the possible emerging futures of business, work and the workplace once we move beyond the current situation. Already, many entities have had to reshape themselves to a model where the bulk of their workforce is operating from home. For some, a total rethink of their strategy, business model, technology platforms, operating design, supply chain, and partnership ecosystem has been necessary. Here are ten shifts that organisations are having to embrace that could have lasting impacts.

1. The New Leadership Leaders are beginning to appreciate the importance of flexibility and experimentation in everything from business models and distribution systems to the organisation of work and the management of a largely home-based workforce. Empathy and emotionally literate leadership skills are becoming critical. The crisis is highlighting those who can engage, motivate, and lead when all staff engagement is done via video and telephone. In video mode, we may well be missing some of the subtle cues we might pick up in physical interactions.

Instead, the best leaders are learning to acknowledge their fears, uncertainties, and adaptation challenges, and to ask deeper questions that allow people to share their concerns and needs in a rapidly changing environment. With many roles coming under greater scrutiny in a cost control focused environment, for some in management and leadership roles, the situation is quite exposing as it reveals that their jobs lacked substance or impact.

2. Innovation Necessity is becoming the mother of invention. Radical new ideas are emerging for every challenge. At the macro level, previously unthinkable ideas are being considered and actioned, such as the notions of guaranteed basic incomes, compulsory health testing of an entire nation, total population lockdowns, and global flight bans. Organisationally, for many, innovation has become a true survival priority rather than just a budget line item.

The need for new ideas at speed is driving rapid experimentation, and the results are often incredible. For example, massive global self-organising networks have formed to share data, algorithms, and computing resources to tackle different aspects of modelling the behaviour of Covid-19 and to generate, simulate, and test alternative medical solutions and response strategies. Similarly, prototypes for essential medical equipment are being designed and 3D printed in days rather than months or years.

The process of innovation is also being reimagined. Before the crisis, we had witnessed a continual growth in different facilitated innovation approaches. This is now being embraced in the virtual space. The need for variety in the online meeting experience is driving organisations to learn and trial a variety of approaches to generate and deliver innovations faster, from online sprints to crowdsourcing.

3. Culture, Empowerment, and Trust Major cultural challenges are emerging for predominantly office-based organisations where the physical environment helped shape and reinforce culture. They are learning to introduce virtual mechanisms to replace informal chats, the fly by conversation, serendipitous water cooler encounters, and lunch and learn sessions. With most organisations still bedding down to the new ways of working and trying to react to market uncertainty and volatility, management is often highly preoccupied with the now, the near, and the next. Rapid waves of redundancies are also flattening some management structures and increasing spans of responsibility.

These changes and the speed at which events are unfolding have driven greater delegation of authority to enable individuals to respond to a rapidly changing reality. Allowing staff to take more responsibility, show more initiative, and make more decisions should also highlight the extent to which greater trust can be invested in the workforce going forward. The changes will also highlight where the trust needs to be backed up by training, coaching, and review as people learn to operate with less supervision and instruction.

4. Prioritisation and Decision Making The sheer scale of change and differing levels of impact are driving organisations to get smarter about project and task prioritisation. Many are taking the opportunity to challenge the near- and medium-term value of every initiative and evaluate their chances of success under different post-pandemic scenarios. Focusing on the vital few is freeing up time and allowing the potential acceleration of pivot projects that respond to the changing opportunity landscape. In many cases, large digital transformation projects are being placed on hold, with the emphasis and resources shifting to truly transformational opportunities that could prove more fruitful in the new economy, using technologies such as artificial intelligence.

With meetings moving online, the willingness to learn and experiment with more participatory and collaborative decision-making approaches is growing. The simple act of a moderator controlling who can speak at any time in a group video chat changes the nature of discussion, people can finish their points without interruption, and everyone’s voice can be heard. The loudest voices need not dominate. The crisis is also driving a willingness to experiment with crowdsourcing, collective intelligence, and group decision-making tools that offer a range of different and engaging ways of getting to decisions, appreciating differing perspectives, and reaching buy-in or consensus.

5. Learning The situation is driving learning at every level. This starts from basic adaptation challenges such as how to work productively while your children are across the room doing homework or playing. The need to use remote working tools, in particular, is forcing people to acquire greater technology awareness (see below). At a broader level, there is a strong imperative to raise our scientific literacy to understand concepts such as the basics of the coronavirus, exponential growth, and the science behind social distancing.

At the macro level, leaders and employees alike are having to learn about notions like scenario thinking as they prepare for a wide range of possible futures. These range from scenarios for the evolution of Covid-19 over the next few days, weeks, or months through to the different possible economic outlooks for markets, nations, and the planet. The removal of commuting time is also offering us the chance to learn new skills from mastering meditation and flower arranging to data science, artificial intelligence, and behavioural economics, the take-up of online courses is on the rise. The benefits of a workforce that is constantly learning could become evident across many aspects of what organisations do in the future, from strategic thinking through to experimenting with new technologies and approaches.

6. Digital Literacy By the end of the crisis, we could well see a more digitally capable workforce, which could have massive benefits in terms of delivering technology change programmes. Many are investing some of the time saved on commuting to deepen their digital literacy, from learning productivity functions in Word and Powerpoint to taking online classes in the technologies that could form part of their next task or job.

7. Productivity and Efficiency Many are reporting that productivity and efficiency are improving through the reduction of workplace interruptions, cancellation of projects, and greater attention on clear communications. Individuals can focus more effectively on the task at hand and learn the skills required to enhance their productivity. Research on telecommuting has consistently supported the idea that remote workers are more productive than their office-based counterparts. The coronavirus pandemic may be a significant tipping point in the work-from-home trend if the majority of companies decide their employees should remain remote.

8. Flexibility and Adaptability Organisationally, firms are having to adapt both what they do and how they do it, at speed. For example, around the world we see convention centres being repurposed as hospital, restaurants pivoting to cater for essential workers and takeaway delivery, and event organisers repositioning exhibitions and conferences as online offerings and community building activities. Others such as grounded airlines are having to face the challenge of laying off large numbers of flight crews or repurposing them to work on critical service innovations. That is including supporting healthcare professionals in non-clinical roles in caring for Covid-19 patients, and training that will help differentiate them when the recovery starts.

Managers and workers have to find workarounds of how to do things they previously took for granted or never had to worry about. Organisations are constantly changing priorities, reshaping, cutting headcounts, and freezing hiring. In response, individuals have to take on new roles, tasks, and responsibilities at speed and learn to develop a rapport with others who they may not previously have encountered or managed. This is driving the demand for training in collaboration, cultural awareness, flexibility, adaptability, coping with chaos, and decision making under uncertainty.

9. Collaboration and Ecosystems New partnerships and collaborations are becoming commonplace, as evidenced by the unusual alliances forming between Formula One race teams and aviation equipment manufacturers to design and develop new ventilator solutions. How many other real-world challenges could these new ecosystems be harnessed to address?

Governments are working with the public, voluntary, and private sector to address challenges on a previously unseen and unimaginable scale. For example, over 750,000 people have volunteered in days to support the UK National Health Service and wider society. In everything from transporting patients to delivering food to people in self-quarantine and calling those in isolation. Similarly, a range of resources and facilities have been mobilised to take all of the homeless off the streets within days. That is something that was previously considered a five to ten-year challenge. Again, the question arises as to how many of these new solutions and ways and mobilising resources at scale could become part of the fabric of civil society going forward?

10. Foresight, Scenario Thinking, and Resilience For many, the crisis has highlighted the need to be better prepared for the unexpected as well as our “assumed or preferred future.” This is driving demand for skills in horizon scanning for future risks and opportunities. From being a “nice to have”, scenario planning is becoming a critical tool to explore different possible ways in which developments might combine and play out in the coming weeks, months, and years.

Some are also learning to use these future insights and scenarios to expand the range, and severity of risk impacts factored into their resilience and recovery plans. For many, there is also a growing recognition at national and entity-level that well thought through and properly tested contingency plans, supporting resources, and mobilisation protocols have to be in place to respond quickly, effectively, and assuredly to avoid having to make too many decisions from scratch in the middle of an unfolding crisis.

The situation has presented organisations with a “not to be wasted” opportunity to acquire new approaches, ways of thinking, and skills that can help navigate the current crisis and lay the foundations for the next future of work.

Questions:

  • How is the balance of conversation and focus shifting in your organisation between addressing immediate operational challenges and thinking about future scenarios, strategies, and the organisation of work?
  • How are you and your organisation managing the mental health risks associated with the lack of work-based social interaction through the switch to home working?
  • What approaches, skills, tools, coaching support, are you and your organisation deploying to maximise productivity?
  • Which changes that you see being implemented now to ensure operational continuity do you expect to remain in place post-pandemic?

Photo © iPhoto.com/da-kuk