Meetings No 25
Intro
The Art of Pivoting
Atti Soenarso: Change is the only constant in life.
Cover Story
Doing Business Worldwide Is in Our DNA
Eric Bakermans on the role of the Netherlands Board of Tourism & Conventions.
Radar
New Tool Kickstarts Global Business after Covid-19
The first interactive mapping tool to help viewers see which Covid-19 restrictions apply to specific countries.
Psychological Meetings
Egoism, Fanaticism and Populism
A place of refuge from the miseries of life.
Radar
Virtually Real?
Geoff Donaghy on the future of virtual meetings.
Strategic Development
Sustainability – A Brand for the Thai Business Events
Thailand is a serious player in sustainability.
Intermission
Thinking Is Difficult
Ever-current Jungian words of wisdom.
Collective Action
Create Solutions That Mean We Emerge with a ­Collective Desire to Succeed
The Hague Convention Bureau, part of The Hague & Partners, won 92 international congresses in 2019.
Radar
Brisbane Capitalises on the Rapidly-Growing Digital Economy
At the heart of Brisbane’s innovation is its human capital.
Radar
Leeds Digital Festival Moved Online Amidst Covid-19 Outbreak
It is encouraging to see how a local, home-grown event can adapt and change practices.
Sharma
The 5 Devils of Fear and How to Dissolve Them
We are not born into limitation. We are taught to doubt, educated to make excuses and trained to fear.
Radar
Historical Virtual Meeting for Alzheimer and Parkinson 2020
Entirely virtual event with over 1,140 participants from 56 countries.
Transformation
The Economic and Social Footprint of Coronavirus
A look at possible business effects of the outbreak.
Kellerman
10,000 Pages Later
Roger Kellerman ponders past, present and future.
classifieds
news
New knowledge
Brain research
shows added value live events.
Covid-19
BTM World 2020
transitions to virtual.
post-pandemic momentum
Dubai Tourism forms Business Events Stakeholders committee,
host first meeting as industry resumes activity.
hotel news
Scandic expects
occupancy of 30-35 percent for September.
Covid developer
Scandic Hotels
launches the largest network of coworking spaces in the Nordic countries.
planned for 16-17 Sep
Update on GIAF
- New dates set for 5-6 November 2020.
sustainability
Sands Expo and Convention Centre
is now a carbon neutral venue.
positive impact
The Hague webinar
celebrates partnerships and first anniversary of Ottawa MOU.
expanding network
ICCA Partners up
with Geneva International Associations Forum (GIAF).
Sponsored Content
Taiwan Ready to Reopen to the World
Over 80 events taking place in Taipei now.
Links
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Historical Virtual Meeting for Alzheimer and Parkinson 2020

Kenes Group ranks among the world’s leading Professional Conference Organisers (PCOs). They bring their clients the confidence that comes from hosting over 3,800 conferences around the globe, for over 160,000 participants a year. Founded in Tel Aviv in 1965, and headquartered in Geneva, the company is the only global PCO dedicated to medical and scientific events. The company boasts a team of over 350 professionals, in 19 locations on four continents, and more than 100 long term clients.

The 2nd AAT-AD/PD Focus Meeting 2020 took place in April and for the first time was held as an entirely virtual event. Over 1,140 healthcare professionals from 56 countries attended the meeting during the four days of the streaming.

The meeting was scheduled to take place in Vienna, Austria. Yet, with mass lockdowns around the world amid a global pandemic, it was clear that the physical meeting would be called off. However, the PCO, together with the scientific committee, reacted quickly with a creative solution for an entirely virtual meeting.

Converting a meeting under three weeks into a complete virtual experience was possible due to the flexibility of the IT team at the company. Working around the clock, the team assisted personally 250 speakers to pre-record their lectures. Fourteen forums and Meet the Professor sessions were live-streamed during the event, adding new content to the custom platform daily.

“Extraordinary times require extraordinary measures. The science of finding solutions for patients with Alzheimer’s and Parkinson’s diseases has always been our DNA. Even in difficult times, the science remains our priority. Exchanging data and sharing novel insights must not wait, and that’s why we were exhilarated when our team suggested converting a meeting for over 1,000 participants into an online experience. In this way our community could continue their work safely and responsibly,” says Ori Lahav, VP Clients & Operations at Kenes Group.

“We are in this situation together, no matter where we are in the world. Once we announced going entirely virtual, we received very positive feedback, including continued registrations and new supporters. That was truly inspiring for all of us.”

The first AAT-AD/PD Focus Meeting 2018 was held in Torino, Italy, with 1,337 participants. The event is focused on showcasing the latest breakthroughs in treatment, translational R&D, early diagnosis, drug development, and clinical trials in Alzheimer’s, Parkinson’s and other related neurological disorders.

The biggest challenge turned out to be entirely unexpected. The goal for this event was to keep the scientific program, as much as possible, as it was planned for the live event.

“That meant that we had to pre-record a few hundred speakers. What we wanted to do was to automate the process with easy and intuitive instructions and a simple click on a link. However, our team quickly realised that many speakers did not feel comfortable with the technology, no matter how simplified it was. That required us to quickly change tactics and make available our IT team to mentor, support, and record 250 sessions around the clock,” says Ori Lahav.

What happened to the economy for the associations moving from IRL meeting to virtual?

“The key to turn a live event into a virtual experience is the timing. It depends on when the decision is made to secure as many of the already registered delegates as possible. Also, while maintaining support from companies.

“We expected about 1,800 delegates to attend the event onsite. Once we decided to go entirely virtual, we did expect cancellations, and we got some. That was genuinely understandable. To our surprise, we kept on receiving new registrations too. In total, we received about 200 new delegate registrations in the two weeks leading to the event. We even received a few comments that they would not be able to attend if it was taking place in Vienna, Austria and that this option suited them better.”

Is this a start of new thinking for the associations concerning more virtual meetings in the future?

“I believe there will be more focus on hybrid events in the future.”

A new vision?

“I am not sure if the vision is truly new. We have been offering blended learning for a while. What it entails is starting the education before the event, continuing with a hands-on or similar component during the live meeting, and completing the education on the specific topic/technique/etcetera after the conference. I do believe that the future will hold a combination of physical and virtual experiences similar to that.

“In the short run, we are working closely with our partners and suppliers, and all of us are trying to be flexible and adaptive to the situation. There is a Force Majeure in most countries right now, so everyone understands the situation, and we all try to come out of it as well as possible. In the long run, we do expect regular business to return, and maintaining partnerships is of the utmost importance.

“We are doing what is needed to keep all our talents onboard at this tough time. In countries where the local government offers support, we are applying for it. And of course, we follow the rules in each country, so our teams work from home, like everyone else. That has not been an issue as we can work from any place, anytime, as events require that of us constantly.”

Are you planning to go ahead with the planning of your events for 2021?

“Absolutely. Full-on.”

Photo © iStock.com/Nomadsoul1